Stop Searching Charts. Start Enrolling Patients.
TrialVyx monitors your EHR continuously and delivers a prioritized referral queue to your coordinators every morning — with eligibility summaries already done. Less screen failure. More enrolled patients per coordinator per quarter.
Where Coordinator Time Goes Today
Research coordinators spend 60–70% of their time on recruitment-adjacent tasks that generate no enrollments — chart review, phone tag, and screening ineligible patients.
Manual Chart Review
Manually scanning EHR records for protocol matches takes hours per open trial. With multiple concurrent protocols, coordinators are overwhelmed before any patient is contacted.
Screen Failure Burden
When patients proceed to pre-screening without adequate eligibility confirmation, 40–60% fail. Each failure is a full coordinator workday lost — and a patient who won't trust the next trial invitation.
Multiple Concurrent Trials
Sites running 5–15 open protocols simultaneously can't track every eligible patient for every trial. Opportunities are missed because there's no systematic way to match patient pools to protocol criteria.
Tools That Let Coordinators Focus on Patients
Automated Patient Identification
TrialVyx scans your EHR continuously and alerts coordinators when a patient matches an open protocol — before manual review would find them. No additional coordinator time required for identification.
Pre-Screened Referral Packets
Each referral includes a match confidence score and a summary of the key eligibility signals — diagnoses, lab values, medication history — that triggered the alert. Coordinators know why a patient was surfaced before making contact.
Multi-Protocol Queue Management
The coordinator dashboard shows a unified queue across all active protocols — sorted by match confidence, urgency, and trial enrollment targets. No toggling between separate systems for each sponsor.
Enrollment Performance Reporting
Sites see their own referral-to-consent metrics, trending screen failure rate, and enrollment performance vs. targets in real time. This visibility strengthens the site's case for future sponsor trial selections.
What Coordinators See Every Day
TrialVyx is designed to fit into existing coordinator workflows, not replace them. It adds signal, not complexity.
Morning Referral Queue
Coordinators log in to see a prioritized list of new referrals generated overnight — each one showing the patient's phenotype match score, the specific eligibility signals, and the trial they match.
Review Eligibility Summary
Clicking any referral shows the structured eligibility summary: which inclusion criteria the patient meets, which exclusion criteria are absent, and the key clinical signals. Coordinators can decide to pursue or dismiss in under 2 minutes.
Patient Outreach
For referrals marked "pursue," the coordinator contacts the patient's care team to initiate the consent process. The TrialVyx dashboard tracks outreach status and moves the referral to the appropriate queue state.
Outcome Tracking
Enrollment outcomes (consented / screen failed / withdrew) are logged in the dashboard. The data feeds back into the matching model to improve future referral accuracy for that protocol.
Site coordinator testimonial
"Before TrialVyx, I was manually reviewing 300 charts a week to find 4 eligible patients. Now the system surfaces those 4 directly, and my time goes into the consent conversation — not the search."
Join the TrialVyx Site Network
Site activation takes 3 weeks from initial scoping to first referral. No per-coordinator licensing. TrialVyx works with your existing Epic or Oracle Health environment — no new software for your coordinators to learn.
Apply as a Site Partner